Live biometric sync
The biometric device now pushes attendance straight into the application. Nobody exports a file, and nobody re-types it.
All work
Project management for an AEC firm running on Excel
Biometric attendance was being exported and re-typed into Excel, there were no timesheets, and every report was assembled by hand. We replaced it with a project management application that syncs attendance live and builds its own reports — now running at three AEC companies.
RMS Engineering
How it worked before
- Attendance came off the biometric device and was re-entered into Excel by hand.
- There were no timesheets at all — hours were reconstructed from memory and notes.
- Nothing was automated. Orders, employee records and reporting all lived in spreadsheets.
- Every report was rebuilt manually, which meant it was out of date as soon as it was finished.
What we built
Timesheets in the application
Employees record their own hours against work, so time is captured where it happens rather than reconstructed later.
Attendance reporting
Reports build themselves from device data and submitted timesheets, instead of being assembled in a spreadsheet.
Order module
Orders tracked in the system alongside the work and hours they consume.
Employee module
One employee record the whole system reads from, replacing scattered sheets.
RFI module
Requests for information raised, routed and tracked in the application, so nothing sits unanswered without anyone noticing.
What changed
- Attendance data stopped being re-typed — it arrives from the device.
- Hours are recorded by the people doing the work, on the day.
- Reports are read, not rebuilt.
- Orders, employees and RFIs sit in one system rather than separate spreadsheets.
Rolled out further
The same platform now runs at three AEC firms
All three firms run the same core platform — live biometric sync, timesheets, attendance reporting, orders, employees and RFI. The two Mumbai deployments, each with 400+ employees, extend it with further modules built for how those businesses operate.
RMS Engineering
Core platform
- Live biometric sync
- Timesheets
- Attendance reports
- Orders
- Employees
- RFI
AEC firm, Mumbai
Core platform, extended with
- Productivity
- Capacity utilisation
- Billing
- Invoicing
- CRM
AEC firm, Mumbai
Core platform, extended with
- Productivity
- Capacity utilisation
- Billing
- Invoicing
- CRM
If this is close to how your business runs today, the audit is the place to start.
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